The information below is provided to College Assistants of Kingsborough
Community College. Please review this carefully and, if you have any questions,
contact Jennifer McLinden or Erina Theodore at extension 5436.
1) The total number of hours that you may work during a fiscal
year (July 1 through June 30) are controlled by either or both of the following:
a. An individual allocation of hours for your work assignment.
b. The contractual maximum number of hours permitted by the Collective Bargaining
Agreement.
2) Time sheets must be completed on an occurrence basis every day
that you work. Please remember that time sheets are the basis for payment.
It is essential that they be completed accurately and that they reflect actual
hours worked. At the end of the week, the time sheet should be given to your
supervisor for signature.
3) In order that salary payment be made in a timely
manner, time sheets should be received by the Personnel Office each week on
Monday morning.
4) Use of sick and annual leave is permitted after working 500
hours in a fiscal year, carry over can be used immediately.
5) Welfare benefits,
provided through DC37, Local 2054, which include disability, optical, prescription
drug and dental coverage, are available after you have worked a total of 45 in a four week union cycle and IF you have an assignment
of at least 17½ hours per week. Keep in mind that the Plan depends on various payroll systems to establish eligibility. In most cases there is a 4 to 6 week reporting lag. Please see your Union Representative or log onto the website www.local2054.com for more details.
6) Major
Medical Benefits are available IF you have a regular assignment which is expected to last for at least (6) months and have worked at least 20 hours a week for 12 consecutive weeks. You will be contacted by the the Personnel Office at the time of your eligibility.
7) The NYCERS Pension System is optional for all College Assistants. Once you join the pension system, you will need to complete 9,135 hours to become vested, which is the equivalent to 5 Full Time years of service. To retire with medical benefits, you must work the equivalent of 10 Full Time years of credited service which is equal to 18,270 hours. If you would like an application or information for NYCERS see Detrice McPhatter in P203.
8) At the time of your employment you will be given an ID note
to be presented to the Bursar Office if you require a parking permit. Currently
there is a charge of $110 per year for the parking permit.
9) You are required to obtain a Kingsborough Community College ID card. You must present
your ID note to the Security Office, Room L202. An ID card must be presented
when you pick up your payroll check. Kingsborough Community College ID cards
should be carried at all times and be presented if requested for identification
by Security Personnel. ID cards are issued immediately.
College
Assistants accrue Sick Leave at the rate of one (1) hour of leave for every
20 hours actually worked with no maximum accrual. Unused
Sick Leave accruals may be carried forward to the following fiscal year and
utilized without meeting the 500 hour threshold. Sick leave usage is
for personal illness only and can only be used for days and/or hours an employee
is scheduled to work. In order to utilize sick leave usage for medical
appointments, a College Assistant must show why such appointments cannot be
scheduled at other than work time.
Use of Annual Leave must be approved in advance and may only be utilized for days and/or hours an employee is scheduled to work. Unused Annual Leave may not be carried
forward to a new fiscal year. Employees will be paid in full for such accruals.
Those
employees hired prior to July 1, 1985, accrue Annual Leave at the rate of one
(1) hour of leave for every 11 hours actually worked with a maximum accrual of
95 hours. Those hired on or after July 1, 1985, accrue Annual Leave at the rate
of:
First four years of service, the accrual rate will be one (1) hour of leave
for every 15 hours worked. Maximum accrual is 65 hours and maximum hours worked
is 975 hours.
Fifth Year: One (1) hour of leave for every 11 hours worked. Maximum
accrual is 87 hours and maximum hours worked is 953.
College Assistants who work 500 or more hours
in a fiscal year for three (3) full years of service are no longer required to meet the
500 hour threshold before using sick leave or annual leave.
The 1996 - 2000 CUNY White Collar agreement provides
for the continuance of certain procedures to be followed in the use of sick
leave by all staffs. The following details those provisions applicable to College
Assistants Personnel and Sign Language Interpreters.
Please note that, in accordance with the contract,
you will be held accountable to these regulations as they apply to the use of
sick leave. If you have any questions, please contact Ms. Jennifer McLinden in
the Human Resources Office.
A. Sick leave shall be used only for personal illness
of the employee. Approval of sick leave in accordance with "Leave Regulations"
is discretionary with the College or University and proof of disability must
be provided by the employee, satisfactory to the College or University.
B. The provisions of paragraph A. above notwithstanding,
the College or University may waive the requirement for proof of the disability
unless:
1) An employee requests sick leave for more than
three (3) consecutive work days; or
2) An employee used undocumented sick leave more than
five (5) times in a six (6) month "sick leave period."
Employees hired during a "sick leave period" shall
be subject to the terms of this subsection commencing with the next complete
"sick leave period."
C. For the purposes of B (1) and B (2) above,
the calendar year shall be divided into two (2), six (6) month "sick leave periods."
They shall be (1) January 1 to June 30 inclusive, and (2) July 1 to December
31, inclusive. An employee who exceeds the allowable number of undocumented
absences in any "sick leave period" pursuant to paragraphs B (1) and B (2) above
shall thereafter, commencing with the next "sick leave period," be required
to submit medical documentation, satisfactory to the college president before
further sick leave may be approved. The requirement for such documentation shall
continue in effect until the employee has worked a complete "sick leave period"
without being on sick leave more than two (2) times.
D. For the purposes of this section "one time"
shall mean the consecutive use of one-half (1/2) or more work days for sick
leave. Sick leave taken in units of less than one half (1/2) scheduled work
day shall be counted as "one time" on sick leave when the cumulative total of
such sick leave amounts to one-half (1/2) scheduled work day.
E. Any employee who anticipates
a series of three (3) or more medical appointments, which will require a repeated
use of sick leave in units of one day or less shall submit medical documentation
indicating the nature of the condition and the anticipated schedule of treatment.
Sick leave taken pursuant to said schedule of treatment shall be deemed documented.
A College Assistant or Sign Language Interpreter (SLI) shall show why the medical
appointments cannot be scheduled at a time other than when the College Assistant
or SLI is scheduled to work.
F. The medical documentation required by this
Section shall be from a health practitioner licensed by the state in which he/she
practices to diagnose and certify illness or disability. When an employee has
been recommended for relief from duty by a medical practitioner acting on behalf
of a College or the University, the time granted shall be considered documented
sick leave for the day of their relief from duty only, unless otherwise specified
by the college or university's practitioner.
