Your eSIMS Questions & Answers

What is eSIMS?
What browsers are supported by eSIMS?
How do I gain access to the System?
What options are available in eSIMS?
How do I register?
What is the REPLACE option?
What registration problems might I encounter?
How can I review my schedule?
How do I finalize my registration?
How much time will I have in eSIMS?
A reminder about signing off.
Final Reminder.

What is eSIMS?
eSIMS stands for Electronic Student Information Management System. eSIMS is the program which provides CUNY and Kingsborough students with the ability to register on-line through the CUNY Portal website.

What Browsers are supported by eSIMS?
Your browser must be able to accommodate 128-bit encryption to use eSIMS and therefore must be:

• Netscape 4.x or higher
• Internet Explorer 4.x or higher

Additionally, your browser's setting options must be both JavaScript and cookies enabled. Most browsers have these items enabled already; but if you encounter problems with logging in, you may click on the link "Can't Log In?" on the eSIMS login page to access browser upgrades if necessary.

How do I gain access to the System?
To access eSIMS, you must first create a CUNY Portal Account. Go to http://portal.cuny.edu Then, click on the Login link at the bottom of the left hand column of CUNY's portal page. If you already have an account, you may type your username and password. If you do not as yet have an account, select the Register Now link and enter your last name, social security number and date of birth as they appear on the Kingsborough Community College records. Once you have been validated, you may continue on to select a username and password.

After you have logged in, you'll be taken to My Page. In the SSO Applications for Students box you will find a link for eSIMS. Once you have clicked on the link, your eSIMS page will open, ready for you to register, check your grades, see your transcript, bill, etc.

It is important to remember that some functions (such as registration) may not be available at certain times of the year.

What options are available in eSIMS?
You will be able to use eSIMS to do the following:

• Register for courses and change your program (add/drop).
   
• Check for open sections.
   
• Check your schedule.
    
• Check your grades on your unofficial transcript.
  Note: Official transcripts must be requested in writing from the Registrar's Office; your original signature is required.
   
• Check your tuition and financial aid information.
  Note: Prior balance information may be understated. Please contact the Bursar's Office at
  A-205 or call at (718) 368-5416 for questions about your bill.
     
• Update your e-mail address.

How do I register?
When you select the registration option, you may add up to five (5) courses at a time, and then continue with additional courses. Enter the 4-digit course code for each course/section request and then press ADD. If the course is available, a message will appear - CURRENTLY REGISTERED. Be certain to always verify that you entered all four digits of the course number to ensure that you are requesting the correct section. Use the RESET option to clear the entries in the course code boxes if you make an error.

If there is a registration problem, a message will appear at the top of the page. If a course is closed or cancelled, check for open sections by clicking on the "View Open Sections" option. You may continue adding more courses or replacing your courses until you have registered for the number of credits that you require.

You will also be given the option to drop a section or to replace a section with another section. Use the DROP or REPLACE option.

What is the REPLACE option?
The REPLACE option permits you to drop a section but only if the section you want to add is available. This "swap" option ensures that you do not lose a course while attempting to add another.
To use this option, press the REPLACE button on the course you wish to drop. eSIMS will then ask for the course code of the section that you wish to take. Enter the 4-digit course code for the section you want to add and then press the REPLACE button.

If the section you want to add is available, it will be added to your schedule and the section you wish to drop will be removed. If the section you want to add is NOT available, no action will be taken and a message will appear.

You can use only one REPLACE option at a time. Consequently, if you have more than one REPLACE request, you must enter one set of courses, process the request, and then enter the second request.

What registration problems might I encounter?
eSIMS will provide you with a warning message when a problem is encountered. Some of the more common messages are the following:

• An office has placed a STOP on your record:
  The system will direct you to a particular office that has placed a STOP on your record. You will not be able to register until ALL STOPS on your record have been cleared.
   
• You have a time conflict:
  The sections you have chosen overlap in time. Choose one section. Check the "View Open Sections" option for another section that does not conflict with the section you have chosen.
   
• A section is closed:
  There are no more seats available in the section you have selected. Check the "View Open Sections" option for another section.
   
• A section is cancelled:
  The College has cancelled the section you have chosen. Check the "View Open Sections" option for another section.
   
• A course requires permission from the department:
  Registration permission must be obtained from the department and entered into the system prior to your registration in eSIMS.
   
• You have exceeded the maximum credit limit:
  You have exceeded the 18 credit maximum limit for a major term or have exceeded the eight(8) credit maximum limit for a module. You should consult with your academic advisor who will review the feasibility of an overload and will explain the procedure to then follow to obtain the required permission.

How can I review my schedule?
Select the option to review your schedule. You will see a grid showing the classes for which you registered by each day of the week. Remember that some courses meet at different times on different days. The grid will also reflect the starting and ending dates of the term.

How do I finalize my registration?
Students who register must make arrangements for payment of their tuition and fees or to have their financial aid applied.

How much time will I have in eSIMS?
You will automatically be timed out if there is no activity for 10 minutes. This protects your privacy and saves valuable computer resources. eSIMS is available from 7:00 am until 2:00 am. Note however, that interruptions may occur. Usually they are short in duration.

A reminder about signing off:
If you are using a computer on campus to access eSIMS, be certain to sign off completely when you are done and to close your Portal account. This will prevent the next person using the computer from accessing your record.

Final Reminder:
Registration over the web will let you easily see courses, your schedule and your tuition charges at a glance. When you are satisfied that you have obtained the courses you need to make sufficient academic progress this semester, you will need to obtain a copy of your bill. Review the bill carefully to be certain your registration is accurate. Read the bill to learn when your tuition payment is due and to determine if you have a "Balance Due" - tuition and/or fees that you owe to the College, payable at the Bursar's Office in A-205 or through eSIMS. Check out the status of your financial aid on the bill. If it does not appear, proceed to the Financial Aid Office, U-201.

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