Documentation Guidelines

 

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Please remember to upload any documentation that you have to support your request for accommodations, on the application page itself.

Students with a disability, who request services or accommodations, will be asked to provide appropriate documentation to support their requests. Examples of documentation include, but are not limited to, a history of previous supports in high school (e.g., IEPs, 504 Plans, teacher/counselor observations/reports), medical records, accommodations received in the workplace, and reports from appropriate professionals (e.g., medical specialists, mental health therapists, learning specialists).

Submitted documentation will be used in conjunction with student self-report to obtain a comprehensive picture of student needs. In determining whether a requested accommodation is reasonable, AAS will consider the student’s disability, history, and experience, and the unique characteristics of the course, program, or activity.

Submitted documentation should:

  • Be provided by a qualified professional with expertise in the specific disability.
  • Include the professional’s name, title, and professional credentials including state licensure or certification number.
  • Be signed by the professional responsible for the documentation.
  • Include the date of when the letter was written.
  • Contain diagnostic information. Please note: Mental/emotional disabilities must be accompanied by a numerical DSM-V TR classification code. All other diagnostic classification codes should be from the ICD-10.
  • Be current. Disabilities may change in nature and severity over time and documentation should support current accommodation needs.
  • Include recommendations and rationale for accommodations that are based on an analysis of how the diagnosis impacts the student’s current functioning.

Questions:

For general inquiries about documentation please email AAS@kbcc.cuny.edu or call 718-368-5175 or drop in to room D-205 in the West Academic Clusters and someone can answer your questions.